If your company is searching for an office mover to move in, it’s important that you do your homework to avoid hiring a mover who doesn’t have the skills and expertise to move your confidential documents while preserving a stable custody chain. Keep in mind that choosing a mover based solely on price can lead to high costs down the road as you consider the penalties associated with theft or misuse of private information in your business.Learn more by visiting Moving Company Near Me
Select a Reputable Mover
By taking the time to find the most trustworthy office mover and records management firm, you’ll have taken a big step towards shielding your business from identity theft and other threats that can cause significant financial and reputational harm. The documents of each organization contain sensitive information — some of which are confidential — that can only be transferred safely through the whole movement using a reliable and methodical chain of custody.
When you collect offers from moving firms, it is your duty to conduct your due diligence to ensure that you are recruiting a trustworthy mover for the workplace. Here are a few main things to do and consider:
- Study the mover by ensuring that the company is registered with the Department of Transportation, checking its status with the Better Business Bureau and analysing past customer reviews online.
- Check to see if the company has experience in RIM (records and information management). A professional mover would tell you can pack up and move the documents, but it is obviously not going to do it in today’s highly complicated world of enforcement and legal concerns involving proper record handling. A qualified RIM company would be a trusted advisor not only to transport your records safely but also to provide tips for keeping your records protected and complying long after you pass. RIM movers are kept up-to – date with the latest reports and best practices in information management so you can be confident that all sensitive information about your business is covered. • Ensure the company provides a variety of moving services tailored to your sector. Not only is it cost-effective to use a service that provides office and record moving in one, but it also reduces the liability from recruiting many movers.
- Check to see if the sensitive documents are moved by the Office Mover. Does the business use plastic containers or cardboard boxes? If so, then that’s a red flag.